Privacy Policy

Qualityfy Technologies Private Limited · Last updated: 17 August 2026

This Privacy Policy explains how Qualityfy Technologies Private Limited ("Qualityfy", "we", "us", "our") collects, uses, discloses, and safeguards information across our website qualityfy.com and our platforms QCnomics (qcnomics.com) and Qualityfy (qualityfy.in) (together, the "Services"). We are committed to protecting your privacy and handling personal data in accordance with the Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000 and the rules made thereunder.

1. Our role

For our website and the accounts we create, Qualityfy is the data fiduciary (controller). Where a customer organisation ("Customer") uses our platforms to process personal data or patient/clinical data, the Customer is the data fiduciary and Qualityfy acts as a data processor, handling such data only on the Customer's documented instructions.

2. Information we collect

  • Information you provide: when you book a demo, contact us, subscribe, or register, we collect details such as name, work email, phone number, organisation, role/designation, and any message you send.
  • Account & login data: credentials and access rights of authorised users.
  • Operational data entered by Customers: on our platforms, quality, accreditation, audit, incident, and related records. This may include personal data and health information of patients and staff, entered and controlled by the Customer.
  • Usage & device data: IP address, browser and device information, pages viewed, referring pages, and timestamps, collected to operate and secure the Services.
  • Analytics & cookies: we use Google Analytics and cookies to understand aggregate usage (see Section 5).

3. How we use information

  • To provide, maintain, secure, and improve the Services and respond to enquiries and demo requests.
  • To authenticate users, manage access rights, and maintain audit trails.
  • To provide customer support and send service or, where permitted, marketing communications (which you may opt out of).
  • To comply with legal obligations and protect our rights.

We do not sell personal data, and we do not use patient/clinical data for advertising.

4. Legal basis

We process personal data on the basis of your consent, the performance of a contract, our legitimate interests in operating and promoting the Services, and compliance with applicable law.

5. Cookies & Google Analytics

The Services use essential cookies required for functionality, authentication, and session management. We also use Google Analytics, which sets cookies and collects usage information (such as IP address and interactions) to help us measure and improve performance. You can manage cookies in your browser settings and opt out of Google Analytics using the Google Analytics Opt-out Browser Add-on.

6. How we share information

  • Service providers: reputable hosting, communications, payment, and analytics providers who process data on our behalf under appropriate confidentiality and security obligations.
  • Customers: data entered within a Customer's account is accessible to that Customer's authorised users according to their configured access rights.
  • Legal: where required to comply with law, legal process, or to protect rights, safety, and security.

We do not disclose your information for others' independent marketing.

7. Data security

We implement reasonable security practices and procedures, including encryption in transit, role-based access controls, tenant isolation, session controls, hashed credentials, and audit logging, designed to protect data against unauthorised access, alteration, disclosure, or destruction. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

8. Data storage & retention

Data is hosted on servers located in India. We retain personal data for as long as necessary to provide the Services, to comply with legal, accreditation, and record-keeping obligations, and as instructed by the relevant Customer. Upon termination, Customer data is retained or deleted in accordance with the applicable agreement.

9. Your rights

Subject to applicable law, you may request access to, correction of, or deletion of your personal data, withdraw consent, and raise a grievance. Where Qualityfy acts as a processor, requests relating to Customer-controlled data should be directed to the relevant Customer (data fiduciary); we will assist our Customers in responding to such requests.

10. Children's data

Our website and platforms are intended for use by authorised professional users. Any patient data concerning minors is entered and controlled by the Customer under its own legal basis and safeguards.

11. Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the latest revision. Material changes will be communicated through the Services or by other appropriate means.

12. Contact & grievance officer

For any questions, requests, or grievances regarding this Privacy Policy or your personal data, please contact:

Qualityfy Technologies Private Limited
102, Gopala Tower, Kakadeo, Kanpur (UP), India — 208025
CIN: U62013UP2026PTC248938
Email: support@qualityfy.com